Online roundtable
After-school activities without the 3 pm bus chaos.
At 15:00 every bus is ready to leave, and some children are heading to clubs that finish at 16:00 or 17:00 instead. Without one system, the bus waits for a child who is at football, or leaves without one who isn't. Join school leaders, activity coordinators and transport teams to compare how you keep it all in step.
Thursday 26 November 2026
10:00 to 11:00 CET (13:00 Dubai)
Online, 60 minutes
On the bus?
At basketball practice?
Where is Johnny?
15:00
Every bus is ready to leave
What we'll discuss
Where the activities day and the bus day collide.
Activities and transport are often run by different people working from different lists. These are the moments where that shows.
01
The bus that waits
A child is booked into a club that clashes with the bus. How does the driver know before the run starts?
02
The late bus list
Who builds it, when, and what happens when a club runs late?
03
Who actually turned up?
Taking the register at the club, and how quickly the office knows a child is missing.
04
Where does each child go next?
Late bus, childcare, another club or a parent, at the end of every session.
How Together School handles it
The bus leaves on time. Every child is accounted for.
Together School is the only provider with a fully integrated After School Activities module, so activities, registers and buses work from the same list.
01
Absent before the run starts
Children booked into a clashing club already show as absent when the driver starts the run. If one turns up, the driver boards them with one tap.
02
On the late bus list
The same children are on the late bus list automatically.
03
Registers on the phone
The coordinator takes the register on their phone, and the office sees it live. A missing child is flagged at once.
04
Every child's next step
When the session ends, the app shows each child's next step: late bus, childcare, another club or a parent.
Who should join
The people who run activities and the people who run buses.
Heads of School and principals
Activity and ECA coordinators
Transport managers and coordinators
Business managers and bursars
How it runs
A small working group, not a webinar.
Share challenges. Learn from peers. Take home solutions that work.
Roundtables are small online working groups for international school operations leaders, hosted by Kevin Lloyd, founder of Together School.
Register
Reserve your place.
Thursday 26 November 2026, 10:00 to 11:00 CET (13:00 to 14:00 Dubai), online on Microsoft Teams. One form covers the whole series: tick every roundtable you would like to join, and your joining links arrive by email as soon as you register.
The roundtable series