After School Activities

After School Activities Management

Smarter Activity Management to Keep Students Safe, Engaged, and Accounted For

What the Module Does

Smarter After School Activities Management – Fully Integrated with Transportation
Together School’s After School Activities module redefines how international schools run extracurricular programs. Whether managing 5 activities or 50, it gives you total oversight of registration, attendance, scheduling, and most importantly – seamless integration with your transportation system.

What makes Together School different?
We’re the only platform connecting activities and transport. When a student is registered for an activity, they’re automatically marked absent from their regular bus and moved to the late bus. If they board the bus rather than attend the activity, the activity coach and parents are instantly alerted. No manual updates. No uncertainty. No “Where’s my child?” calls.

With nearly a decade of experience, we understand the chaos that happens when after-school and transport systems operate in silos. Our integrated approach removes the biggest safety risk schools face – students being unaccounted for after class.

Whether you’re managing 10 activities or 100, Together School scales effortlessly, syncing with your SIS, communication tools, and leading activity platforms like SchoolsBuddy.

Benefits

Peace of Mind: Know where your child is – at basketball, or on the bus home.
One App for Everything: Manage activities, register absences notifications, and track transportation in a single app.
Real-Time Alerts: Get status for attendance, absences, or schedule changes in real-time.
True Integration: Activities and transportation automatically align.

Never Miss Out: Clear schedule visibility ensures students know exactly when and where their activities take place.
Automatic Bus Updates: Enrolling in an activity updates bus assignments.
Stay Connected: View schedules, get reminders, and see announcements through the student app.

Critical Safety: Real-time status – if a child goes home on the bus, activity leaders know.
Reduced Admin Load: Automated registration, digital attendance, integrated messaging.
Complete Visibility: Real-time dashboard with attendance summaries.
Satisfied Parents: Visibility reduces anxiety and phone calls.
Targeted Communication: Notifies specific groups instantly, ensuring the right people get the right information.
Data-Driven Insights: Track attendance, participation, and trends to improve program decisions.

Features

Core System Features

Real-time roster and live attendance tracking
Comprehensive registration and enrollment with waitlist management
Flexible scheduling (daily, weekly, seasonal)
Multi-session and recurring activity support
Age, grade, and prerequisite-based enrollment rules
Capacity management with automatic enrollment limits
Activity leader assignment and schedule coordination
Integration with Student Information Systems (SIS) for seamless data synchronization

Registration & Enrollment

Online parent portal with filtering by age, interest, or schedule
Waitlist automation and bulk admin processing
Enrollment confirmation and reminder automation
Payment integration with school payment systems
Multi-child registration from single account

Attendance & Safety

Digital check-in/check-out with timestamp via app, NFC/RFID, or QR codes
Real-time dashboards and historical reports
Direct link with transportation module – child takes bus instead of attending acitivity – coaches and parents are informed.

Communication & Alerts

Targeted push notifications and broadcast announcements by activity or family.
Templates for quick communication (cancellations, venue changes)
Automated updates for registration, schedule changes and attendance

Analytics & Reporting

Participation and attendance tracking, history and trends
Capacity and enrollment metrics
Export functionality for external analysis
Data-driven insights for program planning and improvement

Management Console

Comprehensive Oversight from One Powerful Dashboard

Run your extracurricular programs with total control.
The intuitive web-based console gives administrators everything they need:

Complete Management: Create, configure, schedule, and manage all activities, enrollments, and eligibility rules from one central dashboard
Real-Time Monitoring: Color-coded live dashboards to spot unaccounted students instantly and communicate with activity leaders or parent groups
Targeted Communication: Notify families, grades, or activity groups with templates and scheduling tools.
Comprehensive Reporting: Participation, attendance, and trend analytics with export and audit logs for accountability.
System Administration: Manage user roles, locations, and integrations with SIS and transport modules.

Minimal training, maximum capability.

Staff App Features

Simple Tools for Activity Leaders and Support Staff

Our Activity Leader App makes attendance and communication effortless. Available on Android and iOS, it helps leaders stay focused on students while maintaining complete accountability.

One-Tap Attendance: Quickly mark students present using NFC/RFID cards, QR codes, or student IDs. View full rosters with photos and key details at a glance.
Quick Incident Reporting: Pre-set templates make reporting common incidents fast and easy.
Instant Announcements: Notify families of schedule changes or updates and receive real-time push alerts.
Schedules & Notes: Access assigned activities, student lists, and locations; add session notes or handover details.
Works Offline: Record attendance without an internet connection – data syncs automatically when back online.

Simple, intuitive, and reliable – new leaders can start using the app confidently within minutes.

Parent & Student App Features

Peace of Mind for Parents, Clarity for Students

What Parents Love:

Full Activity Oversight

See enrolled activities for all children with reminders, instant check-in alerts, and absence notifications.

Smart Transportation

When your child joins an activity, they're automatically marked off their regular bus and added to the late bus. If they board the wrong bus, you’re notified immediately.

Simple Registration

Browse programs, enroll, pay, join waitlists, or withdraw - all in one app.

Unified Communication

Get targeted updates, schedule changes, and reminders without switching between platforms.

What Students Appreciate:

Clear Schedules & Alerts

View all activities with highlighted sessions and push reminders so nothing’s missed.

Bus Clarity

The app updates bus assignments automatically - regular or late bus based on the day’s activity.

Supporting multiple children and languages, the app gives international families one integrated hub for both activities and transport; no more juggling systems.

Transform Your After School Program

See how integration between activities and transportation Solves the “afternoon chaos.”

Integration Highlights

Works Seamlessly With:

Together Transport (automatic bus schedule updates based on activity enrollment)
Student Information Systems (Veracross, PowerSchool, ManageBac, and others)
SchoolsBuddy and other activity management platforms
School payment systems (Spare and others)
Parent communication platforms